Hotel & Number of participants

You will be staying in the Grand Pyramids Hotel, a newly renovated 4 stars hotel. You can see its location here.

We have secured accommodation and transportation for 200 participants (in double rooms) in the official program. Places will be reserved based on first come first served basis. If we have more applicants we will maintain a waiting list and will attempt to negotiate additional rooms with the hotel.

Registration

We will have three phases of registration:

Phase 1 - Pre-registration: We will open pre-registration on May 31st for this phase. This will be exclusively for SWYAA members (not family or friends). 40 discounted places at the Official Program will be offered during this phase. To give equal chances to members in different time zones, we will split them in 4 batches, each of 10 places. Pre-registration for these batches will open at 00:00, 06:00, 12:00 and 18:00 Egypt time (UTC+3) on May 31st (Note that for your time zones, some of these slots may fall on May 30th or June 1st your time).

Phase 2 - Priority registration for SWYAA members: Following phase 1, we will open registration exclusively for SWYAA members (not family or friends) on June 1st at 00:00 Egypt time. Only 120 places will be available in this phase (i.e. a total of 160 places in phases 1 & 2). This phase is intended to give priority to members before we accept registration for family and friends of participants. This phase will close once all places have been reserved or on June 5th 23:00 Egypt time, whichever is earlier.

Phase 3 - General admission: Will be opened on the day following the completion of phase 2 at 00:00 Egypt time, we will open registration for all remaining places at the Official Program not only for SWYAA members, but also for family and friends of attending SWYAA members. This will be your chance to bring over your family or best friend.

What is included and what is excluded?

The participation fee includes:

• Transportation from Cairo International Airport (CAI) to hotel on day of arrival (November 22nd).

• Accommodation for 5 nights (check-in 22 Nov., check-out 27 Nov.).

• Breakfast, lunch and dinner starting dinner on 22 Nov. until breakfast 27 Nov

• All transportation during the program.

• English speaking guides during tours.

• All entrance fees for visits planned during the program.

• Transportation from hotel to Cairo International Airport (CAI) on day of departure (November 27th).

Please note that the participation fee does not include:

• Any personal travel to and from Cairo.

• Your personal travel and health insurance.

• Medical expenses.

• Visas necessary for entry into Egypt.

• Incidental charges at the hotel (mini bar, laundry, calls. etc.).

• Bank transfer fees for when you make the payment.

• Accommodation before the beginning of the program or after the end of the program. (We can help you with reservation if required)

• Any drinks/beverages (only water will be served with meals)

• Additional personal expenses.

Cancellation Policy

• Cancellation until 12 October, 2025 is fully refundable except for bank transfer fees

• Cancellation between 13 and 23 October, 2025 will be subject to a 25% cancellation charge applied to the total amount per person.

• Cancellation between 24 October and 7 November will be subject to 50% charge of the total amount per Person.

• Starting from 8 November no refund can be made in the case of cancellation.

• Bank fees associated with the refund transfers will be for the participant’s account.

• Bulk cancellation may not be possible and in the unlikely situation it happens, the possibility of refund will be subject to negotiation with the accommodation and travel providers and could be unachievable.

Flights

You will book your own flights from your home to and from Cairo. The cost of these flights is not included in the joining fees for the Global Assembly.

Please plan your travel to arrive at Cairo International Airport (CAI)* on Saturday, 22nd November. Ideally, before 5pm so that you can join the ice breaking event in the evening.

If you are not joining the Optional Tour, you can plan your travel from Cairo International Airport (CAI)* any time on Thursday, November 27th.

* We will arrange transfers for you from and to Cairo International Airport (CAI) on the dates mentioned above. You will need to arrange your own transfer if you are traveling on a different date or traveling via another airport.

Official Program Fees

We are securing a small amount of sponsorship to contribute to the cost of the Official Program for SWYAA members. We have applied these sponsorships to pre-registration & priority registration. No sponsorship will apply for the general admission or to single room reservations.

The joining fees for the Official program will be:

• Pre-registration for SWYAA members: USD 500 per person in a double room

• Priority registration for SWYAA members: USD 550 per person in a double room

• General admission: USD 600 per person in a double room

• Joining fee with single room accommodation USD 700 per person

Last year we announced that we are targeting a lower participation fee for the official program. We have been challenged by high levels of local inflation that prevented us from achieving that target. We hope you will understand and accommodate this increase.